29 May Snr. Finance & Procurement Associate

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Job Title: Senior Finance & Procurement Associate
Job Category: Level II – Technical/Professional
Subsidiary Company: IMPLEMENTERS
Job Location: Dansoman, Accra (On-site)
Job ID: IMP/07/2025/S023
Job Posted: May 28, 2025
Application Due Date: May 30, 2025
Monthly Gross Salary Range: GH₵ 5,709.60 – GH₵ 6,280.30

Job Summary

The Senior Finance & Procurement Associate shall oversee all aspects of financial management within the organization. The job holder will be responsible for managing budgets, financial planning, financial reporting, and ensuring compliance with relevant regulations and grants or funding requirements. The ideal candidate will have a strong background in financial management, preferably within the context of funded organizations with multiple streams of funding and various projects and experience working within the non-profit  project management setting and social development sector

Key Responsibilities

General Financial Oversight

  • Develop, implement, and monitor financial strategies, policies, and systems that align with organizational goals.
  • Manage and implement comprehensive financial plans and budgets for the organization and its departments.
  • Conduct monthly, quarterly, and annual budget reviews, ensuring compliance with approved budgets and assisting department managers with budget management.
  • Manage cash flow, ensuring the availability of adequate resources for operations.
  • Provide financial guidance to managers and other talents.

 

Accounting & Financial Reporting

  • Prepare accurate financial reports, including income statements, balance sheets, and cash flow forecasts.
  • Prepare and review financial statements (balance sheet, income statement, cash flow) with supervision from the Head, Finance & Procurement.
  • Analyze financial performance, identifying areas for improvement.
  • Develop and maintain financial dashboards.

 

Procurement & Vendor Management

  • Design and implement procurement policies that ensure cost-efficiency, transparency, and timely sourcing of goods and services.
  • Manage relationships with vendors, negotiate contracts, and maintain a database of approved suppliers.
  • Establish procurement planning aligned with project timelines and budgetary constraints.
  • Oversee the procurement process, from tendering to contracting, ensuring compliance with organizational and donor requirements.

 

Compliance & Risk Management

  • Ensure compliance with statutory regulations and laws including Social Security & National Insurance Trust and Ghana Revenue Authority for PAYE.
  • Ensure all financial and procurement activities comply with local and international legal, regulatory, and donor requirements. Conduct regular risk assessments and recommend adjustments to reduce operational risks.
  • Establish and monitor internal controls to mitigate financial and procurement risks. Maintain internal control procedures with clear directives from the Head, Finance & Procurement.
  • Ensure the implementation and enforcement of financial policies.

 

Financial Analysis

  • Conduct market research and analyze industry trends on financial analysis and management, to ensure cost efficiencies.
  • Collaborate with department managers and Head, Portfolio & Operations to establish and implement financial goals.
  • Collaborate with the programs team to secure funding, with support on budgeting and financial analysis.

 

Audit Reporting

  • Oversee financial audits and implement findings to improve financial integrity and compliance.
  • Collaborate with internal and external auditors on audit activities to ensure accurate compliance.
  • Ensure timely and accurate donor reporting.
  • Manage grant financial reporting, compliance, and auditing.
  • Ensure accurate grant budgeting and expense tracking.
  • Collaborate with internal and external auditors.

 

Administration

  • Perform other relevant tasks as assigned by the line manager and GCEO.

 

Key Performance Indicators

Budget Variance

  • Target: 5%
  • Metric: Percentage variance between actual and budgeted expenses.

 

Financial Plan Implementation Rate

  • Target: 90%
  • Metric: Percentage of financial plan implemented successfully.

 

Financial Statement Accuracy

  • Target: 99%
  • Metric: Percentage of accurate financial statements.

 

Financial Performance Analysis Frequency

  • Target: Quarterly
  • Metric: Frequency of financial performance analysis.

 

Accounting Compliance Rate

  • Target: 100%
  • Metric: Percentage of compliance with IAS’ and IFRS’ and regulatory requirements.

 

Financial Risk Identification Rate

  • Target: 90%
  • Metric: Percentage of potential financial risks identified.

 

Financial Risk Mitigation Effectiveness

  • Target: 85%
  • Metric: Percentage of effective financial risk mitigation strategies implemented.

 

Bank Reconciliation

  • Target: 1 per month by the 10th day of the ensuing month
  • Metric: Number of account reconciliations conducted per month.

 

Compliance Rate

  • Target: 100%
  • Metric: Percentage of compliance with safety protocols, regulatory requirements, and company policies.

 

Team Member Satisfaction Score

  • Target: 85%
  • Metric: Average score from team member satisfaction surveys.

 

Process Improvement and Automation

  • Target: Implement process improvements and automation that result in a 20% increase in efficiency.
  • Metric: Process improvement and automation efficiency gain / 20%

 

Other Conditions of Assessment

All talents are expected to demonstrate adherence to IMPLEMENTERS’s core values, code of conduct, and the Group’s policies. This includes maintaining confidentiality, respecting intellectual property, and upholding professional standards. Talents will be evaluated on their teamwork and collaboration, communication skills, adaptability to change, and willingness to learn and develop new skills. 

Additionally, talents are expected to comply with all applicable laws, regulations, and best practices and to report any potential conflicts of interest or ethical concerns. Talents will also be assessed on their attendance, punctuality, and overall commitment to the company’s goals and objectives. 

Furthermore, talents are expected to maintain a safe and healthy work environment, report any incidents or hazards, and participate in training and development programs as required. Overall, talents will be evaluated on their ability to contribute to a positive and productive work environment and to embody the values and principles of IMPLEMENTERS and the Group Culture.

Minimum Requirements

  • Bachelor’s degree in Finance, Accountancy, Banking or equivalent qualifications.
  • More than 5 years of business finance or relevant experience in medium or large enterprise is a MUST.
  • A professional certification Chartered Accounting Bodies. (CA, CIMA, CFA, ACCA, CPA, or equivalent).
  • Experience in handling a full set of accounts is preferred.
  • Knowledge of IFRS (International Financial Reporting Standards) and GAAP (Generally Accepted Accounting Principles).

 

Key Competencies

  • Strong financial analysis and modeling skills.
  • Excellent leadership, communication, and interpersonal skills.
  • Strategic thinking and problem-solving abilities.
  • Familiarity with financial or accounting software and systems (e.g. ERP, accounting packages).
  • Sound quantitative skills and a strong foundation in Finance and Financial analysis.
  • Ability to interpret and interrelate data as well as develop good and integrated business analysis and projections to support senior management in decision making.
  • Ability to communicate and deal with various parties involved in a project.
  • Possess high level of integrity and is meticulous with good analytical and reporting skills.
  • Computer literate and familiar with Excel spreadsheets and PowerPoint.
  • Proficiency in Microsoft Office, IFCA.net, SQL, etc.
  • Good command in written and spoken English.
  • Enthusiastic, integrity, transparency, accountability, passionate, disciplined and meticulous.
  • Responsible, independent, positive working attitude and able to work in a team.
  • Able to work with minimum supervision.
  • Flexibility and adaptability.

 

Conditions of Service

PREBBiE Group shall be responsible for the provision of transport subsidy, office support and other material requirements to facilitate the work of the Head, Finance & Procurement. The job holder shall be assessed based on the KPIs. Other conditions of service can be found in the Talent Handbook.

At PREBBiE Group, we are committed to Diversity, Equity & Inclusion. United by our strong Group values and the LEARN culture, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #BetterTogether #ExcellingTogether

 

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Collaborative and supportive team environment.
  • Professional development and growth opportunities.

 

All applications submitted via email at humancapital@prebbiegroup.com should indicate the Job ID and Job Title in the subject of the email. No application will be considered after the closing date. Applicants are advised to attach a recent CV/Resume in a PDF version to their email. Only shortlisted applicants will be contacted.

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