22 Nov Programs Manager

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Job Title: Programs Manager
Job Category: Level III – Frontline/Middle Management
Subsidiary Company: IMPLEMENTERS
Job Location: Dansoman, Accra (On-site)
Job ID: IMP/01/2025/S019
Job Posted: November 21, 2024
Application Due Date: November 25, 2024
Monthly Gross Salary Range: GH₵ 10,389.60 – GH₵ 16,731.00
Reporting Relationship: Head, Portfolio & Operations

Job Summary

The Programs Manager shall oversee the development, implementation, and evaluation of our social development programs. The successful candidate will also contribute to grant writing and business development efforts to support the organization’s growth, and supervise three teams: Project Development, Project Management, and Project Communication. This role demands strong leadership qualities, excellent communication skills, and the ability to manage complex projects across various departments.

 

Key Responsibilities

Project Development and Strategy

  • Lead the design, development, and scaling of new programs across education, agriculture, climate change and employability focus areas, ensuring alignment with organizational goals and program expansion strategies.
  • Oversee research activities to identify emerging opportunities for programmatic growth and partnerships.
  • Supervise the development of program proposals, concept notes, and funding applications in collaboration with the project development team.
  • Establish and monitor key performance indicators (KPIs) to assess program effectiveness and guide improvements.

 

Project Management

  • Oversee the full lifecycle of all projects from planning and execution to closure, ensuring they are delivered on time, within scope, and on budget.
  • Develop project management frameworks, methodologies, and timelines for streamlined project execution.
  • Allocate resources effectively across projects, coordinating with cross-functional teams to optimize delivery.
  • Conduct regular project reviews and implement corrective actions when needed to ensure project goals are achieved.
  • Manage project budgets, ensure financial accountability, and make budgetary decisions.

 

Project Communications

  • Supervise the  implementation of  project-specific communication plans to keep stakeholders informed, engaged, and aligned with project objectives.
  • Oversee the communications team to create content, reports, and other materials that promote project outcomes and successes to external audiences.
  • Ensure consistent, transparent, and timely communication with all stakeholders, including donors, partners, and team members.
  • Oversee the preparation of project documentation, presentations, and reports for internal and external stakeholders.

 

Grant Writing & Strategic Partnerships

  • Research and identify funding opportunities from foundations, corporations, and government agencies.
  • Support the development and writing of grant proposals, reports, and other funding materials.
  • Build relationships with funders, stakeholders, and partners to secure funding.
  • Build and maintain strong relationships with donors, partners, government agencies, and other stakeholders critical to program success.
  • Represent IMPLEMENTERS in external meetings, workshops, and conferences to promote the organization’s programs and forge new partnerships.
  • Collaborate with the Head, Portfolio & Operations to develop and implement portfolio growth strategies.

 

Team Leadership and Development

  • Supervise and mentor the Project Development Team, ensuring effective project design, proposal development and pitching.
  • Oversee the Project Management Team, ensuring timely and effective project initiation, planning, implementation, monitoring and evaluation.
  • Lead the Project Communication Team, ensuring clear and compelling communication of project impact to all stakeholders.

 

Other Responsibilities

  • Collaborate with other departments (e.g., finance, human capital) to ensure organizational alignment.
  • Ensure compliance with organizational and funder requirements.
  • Develop and manage project budgets.
  • Ensure compliance with organizational policies and procedures.
  • Contribute to organizational strategic planning.

 

Key Performance Indicators

Project Timeliness

  • Target: Deliver 95% of projects on time
  • Metric: (# projects delivered on time / total # projects) x 100

 

Project Budgeting

  • Target: Manage 90% of projects within budget
  • Metric: (# projects within budget / total # projects) x 100

 

Team Performance

  • Target: 90% team member satisfaction
  • Metric: (# satisfied team members / total team members) x 100

 

Stakeholder Satisfaction

  • Target: 95% stakeholder satisfaction
  • Metric: (# satisfied stakeholders / total # stakeholders) x 100

 

Risk Management

  • Target: Identify and mitigate 100% of high-risk project issues
  • Metric: (# high-risk issues identified and mitigated / total # high-risk issues) x 100

 

Other Conditions of Assessment

All talents are expected to demonstrate adherence to IMPLEMENTERS’s core values, code of conduct, and the Group’s policies. This includes maintaining confidentiality, respecting intellectual property, and upholding professional standards. Talents will be evaluated on their teamwork and collaboration, communication skills, adaptability to change, and willingness to learn and develop new skills. 

Additionally, talents are expected to comply with all applicable laws, regulations, and best practices, and to report any potential conflicts of interest or ethical concerns. Talents will also be assessed on their attendance, punctuality, and overall commitment to the company’s goals and objectives. 

Furthermore, talents are expected to maintain a safe and healthy work environment, report any incidents or hazards, and participate in training and development programs as required. Overall, talents will be evaluated on their ability to contribute to a positive and productive work environment, and to embody the values and principles of IMPLEMENTERS and the Group Culture.

 

Minimum Requirements

  • Postgraduate or Master’s degree in Business Administration, Project Management, Social Work or a field relevant to the specific department in the organization.
  • A minimum of 5-10 years work experience as an Assistant Project or Programs Manager or similar role.
  • A PMP (Project Management Professional) certification, Certified Associate in Project Management, etc is required.
  • Excellent verbal communication, and the ability to convey important information clearly and effectively.
  • Minimum 3 years of project management experience in a non-profit or social development sector.
  • Proven experience in grant writing and business development.

 

Key Competencies

  • Strong project management and organizational skills.
  • Excellent written and verbal communication.
  • Ability to work collaboratively with diverse stakeholders.
  • Strategic thinking and problem-solving.
  • Proficiency in Microsoft Office and project management software.
  • Passion for social development and community empowerment.
  • Strong analytical and critical thinking.
  • Flexibility and adaptability.

 

Conditions of Service

IMPLEMENTERS  shall be responsible for the provision of transport, office support and other material requirements to facilitate the work of the Programs Manager. The job holder shall be assessed based on the KPIs. Other conditions of service can be found in the Talent Handbook.

At PREBBiE Group, we are committed to Diversity, Equity & Inclusion. United by our strong Group values and the LEARN culture, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #BetterTogether #ExcellingTogether

 

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Collaborative and supportive team environment.
  • Professional development and growth opportunities.

 

All applications submitted via email at humancapital@prebbiegroup.com should indicate the Job ID and Job Title in the subject of the email. No application will be considered after the closing date. Applicants are advised to attach a recent CV/Resume in a PDF version to their email. Only shortlisted applicants will be contacted.

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