11 Feb Human Capital Associate

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Job Title: Human Capital Associate
Job Category: Level II – Technical/Professional
Subsidiary Company: PREBBiE Group
Job Location: Dansoman, Accra (On-site)
Job ID: PG/04/2025/S008
Job Posted: February 10, 2025
Application Due Date: February 15, 2025
Monthly Gross Salary Range: GH₵ 5,709.60 – GH₵ 6,280.30

Job Summary

The job holder will be responsible for Learning & Development, Occupational Safety & Health, Performance Management, and Administration as part of the core functions of the Human Capital Department. The job holder will implement strategies to increase talent engagement and create a positive work environment, provide administrative support, ensure seamless operations, and contribute to the development of a high-performing team. The talent will initiate professional development and training programs to help talents succeed in their respective line of work. He/she will monitor how many talents are trained, their performance, their manager’s feedback and the results to see if more training is required.

Key Responsibilities

Learning & Development

  • Conduct training needs analysis to identify skill gaps and development opportunities.
  • Design, develop, and deliver training programs and workshops to enhance talent skills and knowledge.
  • Coordinate with external trainers and vendors for specialized training sessions.
  • Monitor and evaluate the effectiveness of training programs and make necessary adjustments.
  • Maintain accurate records of training activities and talent progress.

 

Occupational Safety & Health

  • Implement and enforce safety policies and procedures to ensure a safe working environment.
  • Conduct regular safety audits and risk assessments to identify potential hazards.
  • Organize safety training and awareness programs for talents.
  • Investigate accidents and incidents, and recommend corrective actions.
  • Maintain compliance with local and state safety regulations.

 

Performance Management

  • Assist in the development and implementation of performance appraisal systems.
  • Develop and maintain performance metrics and reports to track talent performance.
  • Support managers and talents in setting performance goals and objectives.
  • Monitor and track talent performance, providing feedback and coaching as needed.
  • Identify and address performance-related issues and develop improvement plans.
  • Facilitate the weekly 1-on-1 meeting requirements, mid-year and annual performance review process.

 

Administration

  • Collaborate with the HC team to analyze talent engagement surveys and people data to identify opportunities for improvement.
  • Maintain and update talent records and databases including biodata, contact list, workiversary, leave allocation, attendance records etc.
  • Assist with recruitment and onboarding processes, including coordinating interviews and preparing offer letters.
  • Develop budgets for review and coordinate logistics, materials, and facilitation for talents.
  • Support HR-related administrative tasks, such as official correspondence, benefits administration, and employee relations.
  • Prepare reports and presentations for management as required.
  • Handle talent inquiries and provide timely and accurate information.
  • Assist with special projects, including talent events, corporate social responsibility, and compliance initiatives.
  • Perform other relevant tasks as assigned by line manager and GCEO.

 

Key Performance Indicators

Percentage of training needs analysis completed on time.

  • Target: 100% completion by the end of every quarter.
  • Metric: Number of training needs analyses conducted / Total number of departments.

 

Training Program Delivery

  • Target: Training programs specified in the HC Calendar.
  • Metric: Total number of training programs delivered within the year / Total number of planned training programs

 

Training program effectiveness rating

  • Target: Achieve an average rating of 4.5/5 in post-training surveys.
  • Metric: Average rating from talent feedback surveys.

 

Safety Audits Completed

  • Target: 100% for 3 scheduled audits per year.
  • Metric: Number of completed safety audits / Total number of scheduled audits.

 

Participation Rate in Safety Training Sessions

  • Target: 95% participation rate.
  • Metric: Number of talents attending safety training / Total number of talents.

 

Performance Appraisal Completion

  • Target: 100% completion by the end of the appraisal period.
  • Metric: Number of completed appraisals / Total number of talents.

 

Performance Improvement Plans (PIPs) Implementation

  • Target: 100% implementation for identified talents.
  • Metric: Number of PIPs implemented / Total number of talents requiring PIPs.

 

Talent Records Accuracy

  • Target: 99% accuracy.
  • Metric: Number of accurate records / Total number of records.

 

Budget Development and Logistics Coordination

  • Target: 95% of tasks completed on or before the deadline. Timeliness of budget development and logistics coordination.
  • Metric: Number of tasks completed on time / Total number of tasks.

 

Timely Report and Presentation Preparation

  • Target: 95% of reports and presentations completed on or before the deadline.
  • Metric: Number of reports and presentations completed on time / Total number of reports and presentations.

 

Special Project Completion

  • Target: Percentage of special projects completed on time. 100% completion of assigned special projects.
  • Metric: Number of completed projects / Total number of assigned projects.

 

Compliance Rate

  • Target: 100%
  • Metric: Percentage of compliance with safety protocols, regulatory requirements, and company policies.

 

Other Conditions of Assessment

All talents are expected to demonstrate adherence to PREBBiE Group’s core values, code of conduct, and the Group’s policies. This includes maintaining confidentiality, respecting intellectual property, and upholding professional standards. Talents will be evaluated on their teamwork and collaboration, communication skills, adaptability to change, and willingness to learn and develop new skills. 

Additionally, talents are expected to comply with all applicable laws, regulations, and best practices, and to report any potential conflicts of interest or ethical concerns. Talents will also be assessed on their attendance, punctuality, and overall commitment to the company’s goals and objectives. 

Furthermore, talents are expected to maintain a safe and healthy work environment, report any incidents or hazards, and participate in training and development programs as required. Overall, talents will be evaluated on their ability to contribute to a positive and productive work environment, and to embody the values and principles of PREBBiE Group and the Group Culture.

 

Minimum Requirements

  • Bachelor’s degree in Human Resources, Business Administration, or related field.
  • Graduates with three to five (3 – 5) years of experience in a similar role within Human Resources.
  • Strong knowledge of Learning & Development, Occupational Safety & Health, and Performance Management principles.
  • Excellent communication, organizational, and interpersonal skills.
  • Proficiency in HR software and Microsoft Office Suite.
  • Ability to handle confidential information with integrity and professionalism.

 

Key Competencies

  • Ability to convey information effectively, both verbally and in writing. Clear communication is crucial for conducting training sessions, addressing talent concerns, and reporting to the line manager.
  • Ability to build positive relationships with talents, managers, and external partners. This includes active listening, empathy, and conflict resolution.
  • Efficiently managing multiple tasks, prioritizing work, and maintaining accurate records. 
  • Strong organizational skills to ensure smooth administration and timely execution of HR functions.
  • Being meticulous in reviewing documents, processing data, and ensuring compliance with policies and regulations. Attention to detail is critical for tasks such as performance management and safety audits.
  • Skills in identifying issues, analyzing problems, and developing effective solutions. This competency is important for addressing performance-related issues and improving safety protocols.

 

Conditions of Service

PREBBiE Group  shall be responsible for the provision of transport, office support and other material requirements to facilitate the work of the Human Capital Associate. The job holder shall be assessed based on the KPIs. Other conditions of service can be found in the Talent Handbook.

At PREBBiE Group, we are committed to Diversity, Equity & Inclusion. United by our strong Group values and the LEARN culture, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #BetterTogether #ExcellingTogether

 

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Collaborative and supportive team environment.
  • Professional development and growth opportunities.

 

All applications submitted via email at humancapital@prebbiegroup.com should indicate the Job ID and Job Title in the subject of the email. No application will be considered after the closing date. Applicants are advised to attach a recent CV/Resume in a PDF version to their email. Only shortlisted applicants will be contacted.

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