29 May Snr. Finance & Procurement Associate

Posted at 13:38h in jobs by

Job Title: Senior Finance & Procurement Associate
Job Category: Level II – Technical/Professional
Subsidiary Company: TECHAiDE
Job Location: Dansoman, Accra (On-site)
Job ID: TA/07/2025/S076
Job Posted: May 28, 2025
Application Due Date: May 30, 2025
Monthly Gross Salary Range: GH₵ 5,709.60 – GH₵ 6,280.30

Job Summary

The Senior Finance & Procurement Associate shall be responsible for supporting the financial and procurement functions of the company in order to promote success and growth while ensuring accurate and legal financial practices. The job holder’s duties shall typically include financial reporting, maintaining compliance with tax and regulatory requirements. The Job Holder shall be required to support the procurement operations in line with the company’s policies..

Key Responsibilities

General Financial Oversight

  • Develop, implement, and monitor financial strategies, policies, and systems that align with organizational goals.
  • Manage and implement comprehensive financial plans and budgets for the organization and its departments.
  • Conduct monthly, quarterly, and annual budget reviews, ensuring compliance with approved budgets and assisting department managers with budget management.
  • Manage cash flow, ensuring the availability of adequate resources for operations.
  • Provide financial guidance to managers and other talents.

 

Accounting & Financial Reporting

  • Prepare accurate financial reports, including income statements, balance sheets, and cash flow forecasts.
  • Prepare and review financial statements (balance sheet, income statement, cash flow) with supervision from the Head, Finance & Procurement.
  • Analyze financial performance, identifying areas for improvement.
  • Develop and maintain financial dashboards.

 

Procurement & Vendor Management

  • Design and implement procurement policies that ensure cost-efficiency, transparency, and timely sourcing of goods and services.
  • Manage relationships with vendors, negotiate contracts, and maintain a database of approved suppliers.
  • Establish procurement planning aligned with project timelines and budgetary constraints.
  • Oversee the procurement process, from tendering to contracting, ensuring compliance with organizational requirements.

 

Compliance & Risk Management

  • Ensure compliance with statutory regulations and laws including Social Security & National Insurance Trust and Ghana Revenue Authority for PAYE.
  • Ensure all financial and procurement activities comply with local and international legal, regulatory requirements. Conduct regular risk assessments and recommend adjustments to reduce operational risks.
  • Establish and monitor internal controls to mitigate financial and procurement risks. Maintain internal control procedures with clear directives from the Head, Finance & Procurement.
  • Ensure the implementation and enforcement of financial policies.

 

Audit Reporting

  • Oversee financial audits and implement findings to improve financial integrity and compliance.
  • Collaborate with internal and external auditors on audit activities to ensure accurate compliance.
  • Collaborate with internal and external auditors.

 

Administration

  • Perform other relevant tasks as assigned by the line manager and GCEO.

 

Key Performance Indicators

Finance and Procurement Planning and Analysis

  • Target: Develop and implement 4 strategic finance and procurement plans annually 
  • Metric: Number of strategic financial plans submitted a month before the new quarter. 

 

Budgeting and Forecasting

  • Target: Achieve 90% accuracy in budget forecasts. 
  • Metric: (Actual Budget Expenditure − Forecasted Budget Expenditure/ Forecasted Budget Expenditure) × 100 

 

Monthly Financial Statements

  • Target: 100% on-time delivery of financial reports by the 15th day of the ensuing month. 
  • Metric: (Number of Reports Delivered on Time/ Total Number of Reports) × 100
  • Requirements: Income Statement, Statement of Financial Position and Statement of Cash flow 

 

Cost Savings Management

  • Target: Identify and achieve 10% cost savings annually.
  • Metric: (Cost Savings Achieved/ Total Costs) × 100 

 

Risk Management

  • Target: Mitigate 95% of identified financial risks.
  • Metric: (Number of Mitigated Risks/Total Identified Risks)×100 

 

Procurement Planning

  • Target: Develop and implement 100% of procurement plans annually.
  • Metric: (Number of Implemented Procurement Plans/ Total Planned Procurement Activities) × 100 

 

Supplier Management

  • Target: Achieve 90% supplier satisfaction rate.
  • Metric: (Number of Satisfied Suppliers/ Total Number of Suppliers)×100

 

Contract Management

  • Target: Ensure 100% compliance with contract terms.
  • Metric: (Number of Compliant Contracts/ Total Number of Contracts)×100 

 

Inventory Management

  • Target: Maintain inventory levels at 95% accuracy.
  • Metric: (Number of Accurate Inventory Records/ Total Inventory Records)×100 

 

Quality Assurance

  • Target: Ensure 98% of procured goods meet quality standards.
  • Metric: (Number of Goods Meeting Quality Standards/ Total Procured Goods)×100 

 

Payroll Management

  • Target: Prepare and submit payroll for approval
  • Metric: Report submitted by the 26th day of every month 

 

Monthly Bank Reconciliation

  • Target: 1 per month by the 5th day of the ensuing month
  • Metric: Number of bank reconciliations by set deadline. 

 

Compliance Rate

  • Target: 100%
  • Metric: Percentage of compliance with safety protocols.

 

Other Conditions of Assessment

All talents are expected to demonstrate adherence to PREBBiE Group’s core values, code of conduct, and the Group’s policies. This includes maintaining confidentiality, respecting intellectual property, and upholding professional standards. Talents will be evaluated on their teamwork and collaboration, communication skills, adaptability to change, and willingness to learn and develop new skills. 

Additionally, talents are expected to comply with all applicable laws, regulations, and best practices, and to report any potential conflicts of interest or ethical concerns. Talents will also be assessed on their attendance, punctuality, and overall commitment to the company’s goals and objectives. 

Furthermore, talents are expected to maintain a safe and healthy work environment, report any incidents or hazards, and participate in training and development programs as required. Overall, talents will be evaluated on their ability to contribute to a positive and productive work environment, and to embody the values and principles of PREBBiE Group and the Group Culture.

 

Minimum Requirements

  • Bachelor’s degree in Finance, Accountancy, Banking or equivalent qualifications.
  • More than 5 years of business finance or relevant experience in medium or large enterprise is a MUST.
  • A professional certification Chartered Accounting Bodies. (CA, CIMA, CFA, ACCA, CPA, or equivalent).
  • Experience in handling a full set of accounts is preferred.
  • Knowledge of IFRS (International Financial Reporting Standards) and GAAP (Generally Accepted Accounting Principles).

 

Key Competencies

  • Strong financial analysis and modeling skills.
  • Excellent leadership, communication, and interpersonal skills.
  • Strategic thinking and problem-solving abilities.
  • Familiarity with financial or accounting software and systems (e.g. ERP, accounting packages).
  • Sound quantitative skills and a strong foundation in Finance and Financial analysis.
  • Ability to interpret and interrelate data as well as develop good and integrated business analysis and projections to support senior management in decision making.
  • Ability to communicate and deal with various parties involved in a project.
  • Possess high level of integrity and is meticulous with good analytical and reporting skills.
  • Computer literate and familiar with Excel spreadsheets and PowerPoint.
  • Proficiency in Microsoft Office, IFCA.net, SQL, etc.
  • Good command in written and spoken English.
  • Enthusiastic, integrity, transparency, accountability, passionate, disciplined and meticulous.
  • Responsible, independent, positive working attitude and able to work in a team.
  • Able to work with minimum supervision.
  • Flexibility and adaptability.

 

Conditions of Service

PREBBiE Group shall be responsible for the provision of transport subsidy, office support and other material requirements to facilitate the work of the Head, Finance & Procurement. The job holder shall be assessed based on the KPIs. Other conditions of service can be found in the Talent Handbook.

At PREBBiE Group, we are committed to Diversity, Equity & Inclusion. United by our strong Group values and the LEARN culture, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #BetterTogether #ExcellingTogether

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Collaborative and supportive team environment.
  • Professional development and growth opportunities.

 

All applications submitted via email at humancapital@prebbiegroup.com should indicate the Job ID and Job Title in the subject of the email. No application will be considered after the closing date. Applicants are advised to attach a recent CV/Resume in a PDF version to their email. Only shortlisted applicants will be contacted.

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