22 Nov Finance & Procurement Manager

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Job Title: Finance & Procurement Manager
Job Category: Level III – Frontline/Middle Management
Subsidiary Company: IMPLEMENTERS
Job Location: Dansoman, Accra (On-site)
Job ID: IMP/01/2025/S020
Job Posted: November 21, 2024
Application Due Date: November 25, 2024
Monthly Gross Salary Range: GH₵ 7,095.40 – GH₵ 9,444.50
Reporting Relationship: Head, Portfolio & Operations

 

Job Summary

The Finance Manager shall oversee all aspects of financial management within the organization. The job holder will be responsible for managing budgets, financial planning, financial reporting, and ensuring compliance with relevant regulations and grants or funding requirements. The ideal candidate will have a strong background in financial management, preferably within the context of funded organizations with multiple streams of funding and various projects and experience working within the non-profit  project management setting and social development sector.

 

Key Responsibilities

Financial Management and Reporting

  • Develop, implement, and monitor financial strategies, policies, and systems that align with organizational goals.
  • Prepare accurate financial reports, including income statements, balance sheets, and cash flow forecasts.
  • Manage and implement comprehensive financial plans and budgets for the organization and its departments.
  • Conduct monthly, quarterly, and annual budget reviews, ensuring compliance with approved budgets and assisting department managers with budget management.
  • Manage cash flow, ensuring the availability of adequate resources for operations.
  • Oversee financial audits and implement findings to improve financial integrity and compliance.

 

Procurement and Supply Chain Management

  • Design and implement procurement policies that ensure cost-efficiency, transparency, and timely sourcing of goods and services.
  • Manage relationships with vendors, negotiate contracts, and maintain a database of approved suppliers.
  • Establish procurement planning aligned with project timelines and budgetary constraints.
  • Oversee the procurement process, from tendering to contracting, ensuring compliance with organizational and donor requirements.

 

Donor Relations & Grant Management

  • Manage grant financial reporting, compliance, and auditing.
  • Ensure accurate grant budgeting and expense tracking.
  • Collaborate with the programs  team to secure funding, with support on budgeting and financial analysis.
  • Ensure timely and accurate donor reporting.

 

Financial Planning & Budgeting

  • Conduct market research and analyze industry trends on financial analysis and management, to ensure cost efficiencies.
  • Collaborate with department managers and Head, Portfolio & Operations to establish and implement financial goals.

 

Financial Reporting & Analysis

  • Prepare and review financial statements (balance sheet, income statement, cash flow) with supervision from the Head, Finance & Procurement.
  • Analyze financial performance, identifying areas for improvement.
  • Develop and maintain financial dashboards.

 

Compliance & Risk Management

  • Ensure all financial and procurement activities comply with local and international legal, regulatory, and donor requirements.Conduct regular risk assessments and recommend adjustments to reduce operational risks.
  • Establish and monitor internal controls to mitigate financial and procurement risks. Maintain internal control procedures with clear directives from the Head, Finance & Procurement.
  • Ensure compliance with financial regulations and laws including Social Security & National Insurance Trust and Ghana Revenue Authority for PAYE.
  • Collaborate with internal and external auditors on audit activities to ensure accurate compliance.

 

Other Responsibilities

  • Provide financial guidance to managers and other talents.
  • Collaborate with internal and external auditors.
  • Ensure the implementation and enforcement of financial policies.

 

Key Performance Indicators

Financial Planning and Analysis

  • Target: Develop and implement a comprehensive financial plan that aligns with the company’s strategic objectives.
  • Metric: Financial plan alignment with company objectives / 100

 

Budgeting and Forecasting

  • Target: Achieve a budget variance of less than 5% and a forecasting accuracy of 90% or higher.
  • Metric: Budget variance / Forecasting accuracy

 

Cash Flow Management

  • Target: Maintain a cash flow positive position and ensure timely payment of debts.
  • Metric: Cash flow positivity / Debt payment timeliness

 

Financial Reporting and Compliance

  • Target: Ensure accurate and timely financial reporting, with 100% compliance with regulatory requirements.
  • Metric: Financial reporting accuracy and timeliness / Compliance rating

 

Cost Control and Optimization

  • Target: Achieve a cost savings of 10% or higher through efficient financial management.
  • Metric: Cost savings / Total costs

 

Financial Risk Management

  • Target: Identify and mitigate financial risks, with a risk management rating of 90% or higher.
  • Metric: Financial risk management rating / 100

 

Process Improvement and Automation

  • Target: Implement process improvements and automation that result in a 20% increase in efficiency.
  • Metric: Process improvement and automation efficiency gain / 20%

 

Other Conditions of Assessment

All talents are expected to demonstrate adherence to IMPLEMENTERS’s core values, code of conduct, and the Group’s policies. This includes maintaining confidentiality, respecting intellectual property, and upholding professional standards. Talents will be evaluated on their teamwork and collaboration, communication skills, adaptability to change, and willingness to learn and develop new skills. 

Additionally, talents are expected to comply with all applicable laws, regulations, and best practices, and to report any potential conflicts of interest or ethical concerns. Talents will also be assessed on their attendance, punctuality, and overall commitment to the company’s goals and objectives. 

Furthermore, talents are expected to maintain a safe and healthy work environment, report any incidents or hazards, and participate in training and development programs as required. Overall, talents will be evaluated on their ability to contribute to a positive and productive work environment, and to embody the values and principles of IMPLEMENTERS and the Group Culture.

 

Minimum Requirements

  • Postgraduate or Master’s degree or Bachelor’s Degree in Finance, Accountancy, Banking or equivalent qualifications.
  • Minimum 3 years of finance experience in non-profit or social development sector.
  • A minimum of 5-10 years work experience as a Finance Manager or similar role.
  • A professional certification by Chartered Accounting Bodies; Certified Public Accountant (CPA), Certified Management Accountant (CMA), Certified Nonprofit Accounting Professional (CNAP), ACCA, or equivalent.
  • Experience in handling a full set of accounts in real estate is preferred.
  • Knowledge of IFRS (International Financial Reporting Standards) and GAAP (Generally Accepted Accounting Principles).

 

Key Competencies

  • Sound quantitative skills and a strong foundation in Finance and Financial analysis.
  • Knowledge of Odoo, QuickBooks or SAP systems or any accounting software are preferred.
  • Ability to interpret and interrelate data as well as develop good and integrated business analysis and projections to support the Head, Finance & Procurement in decision making.
  • Ability to communicate and deal with various parties involved in a project.
  • Possess high level of integrity and is meticulous with good analytical and reporting skills.
  • Computer literate and familiar with Excel spreadsheets and PowerPoint.
  • Proficiency in Microsoft Office, IFCA.net, SQL, etc.
  • Good command in written and spoken English.
  • Enthusiastic, passionate, disciplined and meticulous.
  • Responsible, independent, positive working attitude and able to work in a team.
  • Able to work with minimum supervision.
  • Strong communication, interpersonal, and problem-solving skills.
  • Analytical and financial management skills.
  • Flexibility and adaptability.

 

Conditions of Service

IMPLEMENTERS  shall be responsible for the provision of transport, office support and other material requirements to facilitate the work of the Finance & Procurement Manager. The job holder shall be assessed based on the KPIs. Other conditions of service can be found in the Talent Handbook.

At PREBBiE Group, we are committed to Diversity, Equity & Inclusion. United by our strong Group values and the LEARN culture, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #BetterTogether #ExcellingTogether

 

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work with a dynamic and growing company.
  • Collaborative and supportive team environment.
  • Professional development and growth opportunities.

 

All applications submitted via email at humancapital@prebbiegroup.com should indicate the Job ID and Job Title in the subject of the email. No application will be considered after the closing date. Applicants are advised to attach a recent CV/Resume in a PDF version to their email. Only shortlisted applicants will be contacted.

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